Position Description

We are hiring a HR Specialist. The HR Specialist will be responsible for sales and support HR leadership and the HR Business Partner team in the day-to-day activities related to employee relations, performance management, workforce planning, employee engagement, etc. This role will work across FUJIFILM Biosciences and Human Resources as a collaborative partner on local and company-wide tasks, initiatives, and projects that drive business results and contribute to the overall efficiency and effectiveness of the organization.

At FUJIFILM Irvine Scientific (dba FUJIFILM Biosciences), we turn curiosity into breakthroughs that advance the field of life sciences. By offering a comprehensive portfolio of products and services in cell culture media, discovery research reagents, recombinant growth factors and proteins, fine chemicals, and critical assay materials, we partner with the brightest minds in biotech and pharma to tackle the world’s biggest health challenges.

Imagine being part of a team that enables life-changing discoveries like new vaccines, therapies, and advancements in regenerative medicine. Our culture fosters curiosity, collaboration, and innovation, and we pride ourselves on delivering unparalleled quality and service to our partners. If you’re ready to make an impact, your future belongs with us at FUJIFILM Irvine Scientific (dba FUJIFILM Biosciences).

Our headquarters in Santa Ana, California, is surrounded by world-class schools, lush parks, and scenic beaches like Laguna and Huntington, making it an ideal place to live, work, and explore. With additional campuses across the US, Europe, China, and Japan, we offer opportunities to make a difference worldwide.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Responsibilities:

• Support HR leadership and HRBP’s in day to day initiatives, projects and responsibilities such as, performance management, workforce planning, employee engagement, reward programs, etc.
• Ensure timely coordination and execution of day-to-day activities by working with key stakeholders across the business.
• Manage employee relations by investigating and resolving employee issues and concerns with HRBP oversight.
• Coach and guide employees and managers on performance, and disciplinary actions with HRBP oversight.
• Develop analytics to report on progress against people and capability metrics including but not limited to turnover, employee census, goal setting, performance, training, etc.
• Partner with HR leadership and HRBP’s to understand what metrics are meaningful to business leaders.
• Build and nurture cross-functional relationships with employees, the HR team, and leaders across the business.
• Administer and coordinate employee leave of absence requests, including liaison between FLBI and the third-party administrator
• Administrator and coordinate workers’ compensation claims from the initial report through closure, including communication with employees, supervisors, and our insurance carrier.
• Prepare reports and metrics related to leave of absence usage and workers’ compensation claims
• Serves as back-up support to the HR Coordinators for payroll-related tasks and employee payroll inquires.
• Serves as back-up support to the HR Coordinators to update and maintain current organizational charts.
• Serves as back up to the HR Coordinators to entry of position requisitions into iCims
• Respond to employment verification requests, unemployment claims, etc.
• Prepare department USPS, FedEx, UPS, etc. mailings and other HR needs.
• Monitor the FLBIHR inbox and respond to inquiries within 24 hours of receipt.
• Oversee, coordinate, and execute HR projects assigned by HR leadership, ensuring alignment with departmental goals
• Respond to inquiries from employees on various HR programs, policies, etc.
• Maintain knowledge of legal requirements related to day-to-day management of employees, reducing legal risks, and ensuring regulatory compliance.
• Maintain awareness of emerging trends and best practices in all areas of responsibility to ensure up-to-date practices and innovation.
• Work with HR leadership and HRBP’s on organizational data needs to support positive movement in turnover, retention, culture, employee engagement, etc.
• Proactively advise HR leadership and HRBP’s on improvement strategy based on analytics.
• Create and facilitate employee information and education meetings and coordinate and assist in conducting employee focus groups, etc.
• Ensure timely and accurate updates of HR intranet page and HR policy.
• Other duties as assigned.
• May be required to travel.

Required Skills/Education:

• A minimum of 4+ years of directly related HR work experience.
• Proven experience handling employee relations topics and investigations.
• Thorough understanding HR processes (HR policy, performance management, recognition, employee engagement, analytics, etc.)
• Strong interpersonal skills, ability to communicate with all levels of staff, and ability to manage sensitive and confidential situations with tact and professionalism.
• Strong verbal and written communication skills. must be comfortable with public speaking. · Experience collaborating with HR team and business leaders.
• Excellent organizational skills and attention to detail.
• Bachelor’s degree preferred, in human resources, business administration, or equivalent.
• HR Certification preferred.
• 2 - 4+ years of general business experience alongside HR experience
• Proficiency with Microsoft Office Suite of products, particularly Excel and Power Point.
• Knowledge of federal and state employment law, particularly CA.
• Performance management system (Cornerstone), HRIS (ADP) and project management experience is a plus.
• Experience supporting European employees is a plus.
• Experience working in an HR shared service model preferred.
• Experience working in a manufacturing environment preferred.
• Ability to speak and read English.
• Good oral and written communication skills.

Salary and Benefits:

• For California, the base salary range for this position is $69,542 - $90,283. Compensation for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience, location, etc.).
• Medical, Dental, Vision
• Life Insurance
• 401k
• Paid Time Off

*#LI-onsite

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (fisihr@fujifilm.com).