The Executive Assistant to the CIO and SVP OpsExc (together, “the executives”) provides comprehensive support to ensure the executives’ productivity and efficiency. This role involves managing the executives’ schedules, handling correspondence, prioritizing tasks, and providing occasional event support. The ideal candidate is highly organized, detail-oriented, possesses exceptional time management and communication skills, and strives for efficiency. This position is critical in enabling the executives to focus on strategic initiatives and high-priority responsibilities

Directly supports the executives in schedule management, correspondence, and tasks.

Ensures the executives can focus on high-priority and strategic responsibilities by effectively managing administrative functions.

The work we do at FUJIFILM Biotechnologies has never been more important—and we are looking for talented candidates to join us. We are growing our locations, our capabilities, and our teams, and looking for passionate, mission-driven people like you who want to make a real difference in people’s lives.

Join FUJIFILM Biotechnologies and help make the next vaccine, cure, or gene therapy in partnership with some of the most innovative biopharma companies across the globe. We are proud to cultivate a culture that will fuel your passion, energy, and drive - what we call Genki. 
 
Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Key Responsibilities

• Calendar Management: Efficiently manage the executives’ calendars by scheduling and coordinating appointments, meetings, travel, and events. Address scheduling conflicts proactively and provide timely reminders for upcoming engagements, ensuring alignment with the executives’ priorities and commitments.
• Email Correspondence: Monitor and filter the executives’ email inboxes, responding to routine inquiries and drafting appropriate responses as requested by the executives. Prioritize and categorize emails based on urgency and importance, flagging critical matters for immediate attention.
• Time Prioritization: Collaborate closely with the executives and their teams to understand objectives and priorities. Assist in evaluating tasks and commitments, recommending task delegation, rescheduling, or removal to optimize the executives’ time for the business.
• Administrative execution: Ensure the executives’ expenses, training requirements, and document reviews are completed in a timely manner. Discuss timelines expected with each executive to understand needs and how best to prioritize.
• Task Management: Keep track of action items, follow-ups, and deadlines resulting from meetings or projects. Coordinate with relevant parties to ensure timely completion of tasks and facilitate effective communication.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field, or an equivalent background combining education and substantial administrative experience within a technical, business, or scientific environment.
• Proven experience as an executive assistant, supporting C-suite or senior executives (5+ years).
• Experience in the IT, biotech, and/or pharmaceutical industry preferable but not required.
• Excellent organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Strong written and verbal communication skills, including exceptional email etiquette.
• Proficiency in using office productivity tools such as Microsoft Office, calendar management software, and email platforms.
• Exceptional attention to detail and accuracy.
• Ability to exercise sound judgment and make decisions independently.
• Discretion and professionalism in handling confidential matters.
• Adaptability and willingness to adjust tasks in response to changing priorities.
• Strong interpersonal skills and the ability to collaborate effectively with internal and external stakeholders.

Impact & Decision making

• Significant impact on the efficiency and productivity of the executives and departments within the responsibility of the executives.
• Facilitates effective communication and coordination within the departments and with external stakeholders.
• Erroneous actions could affect the executives’ schedules, decision-making, overall department efficiency, and compliance with expense policies.
• Requires the ability to prioritize and make decisions independently to resolve scheduling conflicts and manage tasks effectively.
• Exercises sound judgment in handling confidential information and making recommendations to optimize the executives’ time.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality in all interactions and tasks.

To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid. 

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Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (fdbglobaltalent@fujifilm.com).