What You’ll Do
Management:
- Manages day-to-day activities of the HR administrative and systems’ employees ensuring the various roles and processes align with HLUS, FDB processes and policies
- Ensures HR administrative processes and policies align with FDB’s People First culture and compliance with Federal and State level laws (and other municipalities, as required)
- Liaises with HLUS HRIS and Payroll departments to maintain data integrity and accuracy of systems for all employees in the North Carolina region
- Maintains up to date knowledge and best practices with Labor Law and employment equity regulations to ensure alignment between the functions of HRIS/Payroll, Leave Administration, and Onboarding
- Develops, updates and maintains the North Carolina region’s onboarding process of new employees and transfers to maintain a seamless and positive experience for all FDB employees
- Produces and disseminates appropriate reports, including Federal, State and site specific required reporting, etc.
- Creates and maintains documentation for Managers of HR administrative processes, ensuring relevant, easy to follow and up-to-date information
- Develops user processes and documentation, and ensures proper training and documentation is available for end users, for all responsible areas (HR systems, LOA administration, onboarding, etc.)
- Manages yearly wellness fair activities for North Carolina region
- Creates system training materials, ensuring all new users are given the necessary training on the system and that regular refresher training is provided to all employees
- Conducts periodic data audits and data cleansing exercises, user audits and security access audits, as necessary
- Ensures accuracy, integrity and maintains all data in the relevant systems and formats (HRIS, SmartSheets, SharePoint, employee files, etc.)
- Provides assistance to the PNC team with report creation, troubleshooting and guidance, as needed
- Collaborates with executive leadership and HR to identify needed improvements and enhancements to existing information, systems, and processes, recommends and implements solutions
- Compiles or assists with acquisition of complex data reports, summaries, and logs requested by senior executives and HR staff
- Serves as lead representative and liaison between HR, IT, external vendors, and other stakeholders for implementation projects, as needed
- Attends monthly FUJIFILM Payroll and Benefit meetings
- Fosters an inclusive, People First culture with regular communication, conducting 1:1s on a defined cadence with direct reports
- Coaches and guides direct reports to foster individual and team professional development and growth
- Addresses performance gaps, employee concerns, and partners with HR as needed for resolution
- Performs other duties, as required
Leave of Absence Administration:
- Manages and is the point of contact for all leaves of absences and workplace accommodations for FUJIFILM Diosynth Biotechnologies North Carolina Region employees
- Serves as a point of contact for management or employee questions or issues related to leaves, accommodations, or the process
- Collaborates with Human Resources Business Partners, management, benefits, Occupational nurses, and employees to facilitate a smooth leave process
- Works with FUJIFILM Payroll and third-party leave administrators to ensure the maintenance and accuracy of employee leave records, pay and confidential medical information is in accordance with federal and state laws and internal policies
- Monitors data integrity of benefit and leave data and implements proactive audits to detect and correct errors in our systems and processes
- Reviews and assesses employee accommodation requests, ensuring compliance with ADA and other applicable laws, regulations, and company policies, in collaboration with management and Occupational Health Nurses
- Coordinates and facilitates all ADA interactive meetings with employees requesting accommodation in a timely manner
- Maintains appropriate contact with all employees on leave and respective management to communicate updates and coordinate all aspects of return-to-work for employees on leave
- Collaborates with HR Business Partners and Legal team as needed to ensure all leaves are properly designated
- Collaborates with FUJIFILM Benefits, Legal, and HR team to develop and deliver training and resources for employees and managers on leave of absence and accommodation on appropriate policies and procedures
- Liaises with the EHS&S department to complete any Human Resources specific information for worker’s compensation claims
- Stays up to date on leave requirements of both federal and relevant state municipalities
- Performs other duties, as assigned
Knowledge and Skills
- Personable, reliable, flexible, quick thinking, solution oriented, and self-starter with a high level of accountability
- Thorough understanding of at least one commercial HRIS product
- Personable, reliable, flexible, quick thinking, solution oriented, and self-starter with a high level of accountability
- Ability to think strategically to allow the continued growth and future focus of FDB
- Solid foundation of HR functions and best practices with ability to stay up to date on Labor Law and employment equity regulations
- Ability to stay calm and solution-focused in high stress situations
- Superior interpersonal and professional boundaries
- Outstanding attention to detail and consistent delivery of high quality of work
- Maintains discretion and confidentiality regarding sensitive information with high professionalism and ethical standards
- Exceptional problem solving, time management, and organizational skills
- Ability to approach problems flexibly and demonstrate creativity in solving them
- Excellent written and verbal communication skills, ability to exercise tact, discretion and the initiative to efficiently meet the demands of multiple internal customers
- Courage to ask question for guidance and clarification
- Basic knowledge of state and federal leave-related regulations including FMLA, ADA, LOA programs
Basic Requirements
- High School Diploma or GED with 10+ years of progressively responsible HR experience OR
- Bachelor’s degree with 8+ years of progressively responsible HR experience OR
- Master’s Degree with 6+ years of progressively responsible HR experience
- 3+ Years of benefit administration and/or leave of absence experience, including disability claims, ADA and FMLA claims
- Basic knowledge of state and federal leave-related regulations including FMLA, ADA, LOA programs
- Experience in providing consultation of the accommodation process to managers, people professionals, employees, and/or business partners
- Experience managing HRIS or payroll systems
- Supervisory or management experience
Preferred Requirements Certifications
- Bachelor's degree in Business, Human Resources or Psychology, or related area
- Experience in a cGMP environment
- Experience in a 24/7 manufacturing environment
- Experience developing and implementing HR processes or procedures
- Proficiency with HRIS (ADP), leave management systems, and Microsoft office systems
- PHR, SPHR, SHRM-CP or SHRM-SCP
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Will work in environment which may necessitate respiratory protection X No Yes
May work in Mechanical/Production spaces that may require hearing protection and enrollment in a hearing conservation program. X No Yes
Will work in environment operating a motor vehicle or Powered Industrial Truck. X No Yes
Ability to discern audible cues. X No Yes
Ability to inspect or perform a task with 20/20 corrected vision, visual acuity, including distinguishing color. X No Yes
Ability to ascend or descend ladders, scaffolding, ramps, etc. X No Yes
Ability to stand for prolonged periods of time. No X Yes 15 frequency/minutes (If yes, may specify frequency/duration: up to 15, 30 , 120, 240 minutes)
Ability to sit for prolonged periods of time. No X Yes 120 minutes (If yes, may specify frequency/duration: up to 15, 30 , 120, 240 minutes)
Ability to conduct activities using repetitive motions that include writs, hands and/or fingers. No X Yes
Ability to operate machinery and/or power tools. X No Yes
Ability to conduct work that includes moving objects up to X pounds. No X Yes If yes, X 10 lbs. 33 lbs.
Ability to bend, push or pull, reach to retrieve materials from 18” to 60” in height, and use twisting motions. X No Yes