The HR Coordinator completes HR administrative tasks in the FUJIFILM Diosynth Biotechnologies North Carolina Region. This visible role liaises with members of People and Culture (PnC), HR Business Partners and other departments within and outside of the North Carolina Region. The HR Coordinator understands the HR Information System platform, HR policies and processes. This position juggles many tasks, competing deadlines and is highly administrative in nature.

We are ‘Advancing tomorrow’s medicines’ and making a real difference to the world in which we live. At FUJIFILM Diosynth Biotechnologies, we partner with our clients to deliver recombinant proteins, viral vaccines and gene therapies to patients. As a Contract Development & Manufacturing Organization (CDMO), our focus is to combine technical leadership in cell culture, microbial fermentation and viral vectors with world class GMP manufacturing facilities to advance tomorrow’s medicines. We seek candidates with proven ability to work independently and collaboratively to achieve optimized strategies, and execution programs with the ultimate goal of delivering products that transform the lives of patients.

What You’ll Do

• Under the direct supervision of Director, HR provide general HR administration support by:
• Accurately inputs employees changes and terminations, in ADP and updates appropriate Human Resources trackers.
• Notifies and partners with Payroll to maintain accuracy of employee information in ADP
• Notifies relevant stakeholders of employee changes for updates in systems access, etc.
• Creates Payroll Action Forms to route to relevant stakeholders for signatures
• Serves as backup to other HR team members in regard to onboarding activities and facilitating New Hire Orientations
• Distributes routine reports to various departments and updates dashboards
• Completes verifications of employment and adds documentation to employee files
• Ensures accurate compliance and ongoing maintenance of employee files. Audits employee files periodically for compliance.
• Updates Organizational chart
• Monitors HR email inbox and responds to routine employee and manager questions concerning payroll and benefits. Routes more complex questions to appropriate HR department member.
• Provides general administrative support to Human Resources Department
• Works closely in a team environment with the ability to partner with diverse teams and across multiple FDB locations
• Ensures the employee experience represents our “People First” motto
• Partner with People and Culture team or other committees in assisting and executing activities, events and initiatives
• Assists HR Business Partners with the administration of Internship program, as needed
• Assists with other HR programs, or projects, as assigned
• Recommends and takes initiative in making process improvements to ensure HR processes are effective and efficient
• Other duties, as assigned

Knowledge and Skills

•  Self-starter with outstanding attention to detail and consistent delivery of high quality of work
• Maintains discretion and confidentiality regarding sensitive information with high professionalism and ethical standards
• Works well under pressure and meets tight deadlines
• Exceptional problem solving, time management, and organizational skills
• Ability to approach problems flexibly and demonstrate creativity in solving them
• Excellent written and verbal communication skills, ability to exercise tact, discretion and the initiative to efficiently meet the demands of multiple internal customers
• Courage to ask question for guidance and clarification

Basic Requirements

• High School or GED and 4‐6 years of previous experience working in a fast‐paced customer‐focused Human Resources department in an administrative or equivalent role OR
• Bachelor’s degree with 0‐2 years of previous experience working in a fast‐paced customer‐focused Human Resources department in an administrative or equivalent role.
• At least 1 year of basic computer skills in Microsoft Office products required
• Self‐starter with outstanding attention to detail and consistent delivery of high quality of work
• Maintains discretion and confidentiality regarding sensitive information with high professionalism and ethical standards
• Works well under pressure and meets tight deadlines
• Exceptional problem solving, time management, and organizational skills
• Ability to approach problems flexibly and demonstrate creativity in solving them
• Excellent written and verbal communication skills, ability to exercise tact, discretion and the initiative to efficiently meet the demands of multiple internal customers
• Courage to ask question for guidance and clarification

 Preferred Requirements 

• 4‐year degree in Human Resources, Psychology, Communications, or other related area
• 1 year of previous experience working in a fast‐paced customer focused
• Human Resources department in an administrative or equivalent role.
• Previous experience in a cGMP environment, strongly preferred
• Previous experience utilizing Applicant Tracking System, HR
• Information System, and DocuSign
• 2+ years of mid‐level Microsoft Office experience (Outlook, Teams, SharePoint, Word, PowerPoint and Excel)
• aPHR

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Will work in environment which may necessitate respiratory protection X No Yes

May work in Mechanical/Production spaces that may require hearing protection and enrollment in a hearing conservation program. X No Yes

Will work in environment operating a motor vehicle or Powered Industrial Truck. X No Yes

Ability to discern audible cues. X No Yes

Ability to inspect or perform a task with 20/20 corrected vision, visual acuity, including distinguishing color. X No Yes

Ability to ascend or descend ladders, scaffolding, ramps, etc. X No Yes

Ability to stand for prolonged periods of time. No X Yes 15 frequency/minutes (If yes, may specify frequency/duration: up to 15, 30 , 120, 240 minutes)

Ability to sit for prolonged periods of time. No X Yes 120 minutes (If yes, may specify frequency/duration: up to 15, 30 , 120, 240 minutes)

Ability to conduct activities using repetitive motions that include writs, hands and/or fingers. No X Yes

Ability to operate machinery and/or power tools. X No Yes

Ability to conduct work that includes moving objects up to X pounds. No X Yes If yes, X 10 lbs. 33 lbs.

Ability to bend, push or pull, reach to retrieve materials from 18” to 60” in height, and use twisting motions. X No Yes

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (HR_FDBU@fujifilm.com).