The Director of Program Management will be accountable for the planning and delivery of programs from the point of contract signature (Scope of Work/Letter of Intent/Contract) to program delivery, including technology transfer and taking a product/process from the execution of a client commercial agreement or memorandum of understanding through process development and early-stage clinical supply through program closure.  The Director ensures the organization executes programs in alignment with contractual commitments to the clients and the company’s S&OP goals.

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Department:  Program Management

Location:  Hybrid/Thousand Oaks, CA

MAJOR ACTIVITIES AND RESPONSIBILITIES:

• Onboard new customer programs in partnership with the Sales Team to transition and become the primary liaison for program planning and execution upon confirmation that a Verbal Win/ Letter of Intent has been reached. Oversee the onboarding of new customer programs with the Sales Team to transition to become the primary liaison for program planning and execution upon confirmation that a Verbal Win/ Letter of Intent has been reached.  Ensure all Contract elements (BSA-MSA, Quality Agreement, Price and Payment Schedule, SOW) are completed.
• May lead and/or mentor Program Managers and Program Coordinators to accomplish goals agreed upon with the Head of Program Management, consistent with best practice procedures, to delight our customers. Process annual reviews, provide goals, guide and discipline direct reports.  Ensure financial activities and program milestones are aligned (SOW, PPS, revenue recognition milestones, change orders, invoicing/payment activities, etc.).
• Lead the planning and execution of programs within a portfolio aligned with the FDBC Program Management business best practice (vision, mission, SWOT/SIPOC, strategy-goals-objectives). Prioritize programs across the building portfolio aligned with the business needs and FDBC portfolio.  Accountable for the general day-to-day execution of portfolio activities and planning to ensure on-time completion of program tasks and deliverables as scheduled.  Identify program delivery risks and mitigations and ensure program team, site leadership team, and customer are appropriately informed. Capture portfolio delivery risks and mitigations and ensure individual program teams, site leadership team, and customers are appropriately informed.  
• Accountable for financial activities and program milestones alignment (SOW, PPS, revenue recognition milestones, change orders, invoicing/payment activities, etc.) across the portfolio. Accountable for portfolio scheduling and defining resource requirements for the assigned Programs.  Accountable for program documentation exaction (change orders, program reports, timelines, etc.).  Lead the program teams in Stage-Gate reviews as part of the program life cycle to communicate program readiness and risk profile to the site leadership team.
• Attend and lead Tier 3 meetings to support FDBC’s communication structure for escalations and feedback in program risk items. Attend as required Tier 2 and 4 meetings to support FDBC’s communication structure for escalations and risk items.
• Develop and maintain the Master Project Plan (MPP) including ensuring durations and accountabilities for all revenue generating milestones are accurate through the scope of the program (contract sign, PD US/DS, AD, Tech transfer, Clinical-Commercial Manufacturing, QA, QC, Release, Ship Deliverables, Transfer in and Transfer out). Accountable for the creation and maintenance of the portfolio revenue-generating milestones throughout the lifecycle of each Program.
• Partner with functional teams (QC, QA, PD, Manufacturing, etc.) to ensure that MPS revenue-generating milestones are accurately translated into functional deliverables and that all action items are completed per the committed timeline. Work closely with Process Development, Manufacturing, Engineering, Quality Control, and Quality Assurance to reduce time to clinic or market, improve ease of manufacturing, and reduce costs when compared with existing platform products while achieving and maintaining full compliance (cGMP, Safety and Environmental).  Manage and lead program team meetings, including the issuance of agendas, action items, meeting minutes, client communications, etc.
• Communicate program updates to the Executive Team at predefined milestones and at defined intervals. Organize and conduct program team and Joint Steering team meetings with external clients, including agenda, meeting notes, action items, and follow-up of action items.  Track and report program performance (financial, delivery metrics and analysis, monthly reports, quarterly and annual leadership reviews, revenue change log, etc.); ensure accurate and timely completion of financial transactions (revenue adjustments/recognition, change orders, invoicing, pass through) and maintain a change log capturing all financial activity per Program.
• Responsible for authoring Scopes of Work, Change Orders, Cost Models, and Confidentiality Agreements. Responsible for approving program purchase orders.  Responsible for forecasting revenue and reviewing/approving monthly customer invoices.  Continuous improvement of existing systems and the implementation of new program management systems, including training of employees to ensure FDBC maintains best practices in the industry.
• All other duties as assigned.

BACKGROUND REQUIREMENTS (Education & Professional Experience):

• Bachelor’s degree in relevant field (sciences, business, etc.) with 8 years of relevant experience to include Project/Program Management skills OR
• Masters in relevant field (sciences, business, etc.) with 6 years of relevant experience to include Project/Program Management skills.
• Experience with Project & Program management.
• Experience with managing commercial contracts and/or relationships.
• Proven Customer Relationship Management experience.
• Familiar with cGMP and FDA regulations.
• At least 1 year of leadership or supervisory experience.
•  

WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to:
  • This position primarily operates in an office setting. The work environment is typical of a professional office role, with most time spent sitting at a desk, using a computer, and attending meetings. 

PHYSICAL REQUIREMENTS:

• The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Experience prolonged standing, some bending, stooping and stretching.
• Use hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment is required.

SALARY AND BENEFITS:

• $195,000 - $235,000, depending on experience
• Medical, Dental and Vision
• Life Insurance
• 401k
• Paid Time Off

To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.

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Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (FDBCHR@fujifilm.com).