General Purpose

The main role of the Procurement Specialist is to focus on transactional work related to the requisitioning of services, equipment and supplies in accordance with established polices and regulations, making sure there is no lost business or production schedule changes due to material shortages.  The incumbent will review requisitions, MRP demands and raw material inventory levels, place required purchase orders and track inbound purchases to ensure goods and services are delivered on-time and that desired quality is met. Just as critical is the need to properly document imported shipments.  The incumbent will manage all import related tasks. Additionally, the Procurement Specialist will manage the team email box and respond to inquiries as needed.

About FUJIFILM Locally: FUJIFILM Imaging Colorants, Inc. is part of FUJIFILM’s Ink Solutions Group comprised of four companies based in the UK, USA, and India.  Fujifilm Imaging Colorants, Inc. has a manufacturing site in New Castle, DE where aqueous dyes, RxD, and inks are made to support the Inkjet digital printing market. 

About the Global Business: Celebrating our 90th anniversary in 2024, Japan’s pioneering photographic film maker, FUJIFILM has leveraged its imaging and information technology to become a global presence known for innovation in healthcare, graphic arts, optical devices, highly functional materials, and other high technology products. We use leading-edge, proprietary technologies to provide top-quality products and services that contribute to the advancement of culture, science, technology and industry, as well as improved health and environmental protection in society. Anchored by an open, fair and clear corporate culture and with leading-edge, proprietary technologies, FUJIFILM is determined to remain a leading company by boldly taking up the challenge of developing new products and creating new value.

NATURE OF POSITION

It is crucial that raw materials and packaging supplies are available as required to ensure the completion of the plants production plans.  FFIC uses the SAP - MRP II environment to plan production based on customer orders.  The Procurement Specialist will utilize MRP to verify inventory and place purchase orders based on system demands and confirmed and authorized forecasts.

The Procurement Specialist is responsible for the longer range plan to balance forecast demand with production.  The Procurement Manager / Senior Buyer sets the commercial framework of the outline agreements and blanket orders.  The Procurement Specialist performs the tasks of supporting this plan through the issuance of purchase orders against the outline agreements in a timely fashion based on the lead times agreed with suppliers.  

Changing demands of the business require the updating of schedules with suppliers and reassessment of priorities on a weekly basis.  This process is particularly important and crucial when schedules may change markedly to support “unforecasted” demand.  The Procurement Specialist must be able to manage changes to a previously balanced plan to ensure business needs are met.

The Procurement Specialist manages the day-to-day interactions with suppliers and is the front-line contact with suppliers on difficult and potential supply issues. As issues occur, they are responsible for communicating and escalating these problems to the Procurement Manager / Senior Buyer.

The role demands regular discussions with varied individuals within the supply chain including Production, Plant Planners, Receiving, Warehousing, Regulatory, Procurement, and Suppliers.  By exception (i.e. supplier inability to commit to required dates), the Procurement Specialist will negotiate improved deliveries with suppliers to achieve required schedules.  Failing this, the Vendor Scheduler will pursue alternative techniques with Procurement (substitution materials from approved suppliers) to support planned production. 

KEY RESPONSIBILITIES

•  Schedule/order plant production materials
  
  
• Create and Place orders/releases with suppliers against requirements generated through the MRP system.
• Obtain commitments on delivery to support production plans. These orders will be generated within the context of outline agreements established with the supplier by the Procurement Manager / Senior Buyer.
• Ensure that current and accurate lead time records are maintained within the system for all purchased materials. Where late delivery is determined, work with the supplier, or others, as necessary, to expedite receipt. Any deviations, exceptions or risks will be highlighted to the Procurement Manager / Senior Buyer.
  
  
•  Manage import documentation and requirements
  
  
• Follow all US Customs import requirements.
• Manage and log all import entries.
• Complete the ACH statements for Finance for each entry.
• Provide HLUS with ISF monthly spreadsheet.
  
  
•  Strategic Sourcing & Procurement Projects and Other Responsibilities
  
  • The Procurement Specialist will be assigned 1-3 projects per year and will work team members or other key stakeholders to drive the projects to completion.
  • Procurement Specifications – it is necessary to confirm specification of raw materials with the supplier. This occurs once per year to all suppliers. The Procurement Specialist will identify the raw material(s,) the supplier and contact information to create the specification. The Procurement Specialist will email the specification to the supplier and track responses being sure to follow up on a regular basis with supplier until the specifications are returned.  
  • Other projects, as assigned.
    
• Other Responsibilities
  
  
  • This list is not all-inclusive as other tasks may be assigned throughout the year.
• Assist users in creating Requisitions.
• Resolve invoice issues with Finance.
• Coordinate required approvals for contracts, NDA’s, Air Freight Requests, Credit Applications, etc.
  
  
  
• Support Cost Savings Initiatives
  
  •  The Procurement Specialist will work with suppliers to negotiate pricing and payment terms as well freight costs. The saving goal for the Procurement Specialist is 5% of the team goal (currently the team goal is $100k, so the savings to achieve is at least $5k each fiscal year.

EVALUATION FACTORS

• Know-How
  • A high school diploma or GED is required with some additional training or college education preferred.
  • The incumbent should have strong computer literacy and possess basic office management skills (i.e. filing, correspondence / business writing skills, good telephone etiquette).
  • The incumbent must also have strong problem solving skills, be self-motivated and innovative, show initiative, and possess sufficient maturity to plan, schedule and execute assignments within time schedules.
  • Computer Skills – Excel; Word; Internet; SAP
  • Interpersonal skills; Ability to work in team environment.
  • Strong organizational skills; attention to detail.
• Problem Solving
  
  
• Accountability

Core Competencies

• • Customer Focus
  • Interpersonal Skills & Communication
  • Initiative
  • Results Orientation
    
    
• Results Orientation
  • Establishes a clear focus and plan for achievement of objectives.
  • Communicates clearly and concretely the results required.
  • Delegates/coordinates specific sub-tasks in support of overall objective.
• Thoroughness
  • Takes action to tie-up loose ends.
  • Checks to insure that data is accurate, current, and sustainable.
  • Carefully prepares and checks details for key events.

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (cous-usjobs@fujifilm.com).