• Office Administrator

    Job Locations US-FL-Miami
    Posted Date 3 weeks ago(11/27/2018 2:17 PM)
    Requisition ID
    General Administrative/Clerical
    Company (Portal Searching)
    FUJIFILM Medical Systems
  • Overview

    This Position reports directly to the General Manager and is responsible for the office administration. This position will be responsible for office tasks to assure the daily operations have the adequate support to work effectively. The task of office administration will include bookkeeping, logistics, office administrative duties and clerical duties.

     The office administrator ensures a professional and organize running of the office and contributes in the growth of the division.

    External US

    Duties and responsibilities


    1. Coordinate and oversee all Logistics matters such as Import / Export / TIB entries.
    2. Oversee all office duties such as maintenance,  purchase of supplies and stock accordingly
    3. Process all office bills, New vendors set up, New PO requests, checks requests, and other A/P duties as needed.
    4. Support on the coordination for local meetings and trainings  ( Booking of hotels, coordinate lunches, prepare material for training, and others)
    5. Professionally administer all incoming call and ensure phone calls are redirected accordingly
    6. Provide additional support to Operations & Marketing department as needed
    7. Greet guests in professional and hospitable matter, responsible for answering doorbell.
    8. Responsible for all managers meeting notes distribution of Memos and notifications as assigned by Management  
    9. Responsible for preparation and entry of Demo / Loaner Agreements while using ExFm software.
    10. Support Liaison with HLUS and FMSU.
    11. Manage agendas / Travel arrangements / appointments for upper management
    12. Responsible to maintain office in accordance to the National Safety Committee and any entries necessary for office issues in the ETQ system.




    • Detailed oriented, self-motivated and focused.
    • Excellent written and communication skills.
    • Proficient in Microsoft Word, Excel, PowerPoint, Internet.
    • High School or higher degree / certification preferred, with 4+ years’ experience.
    • Familiarity with office management and basic accounting principles
    • Ability to prioritize work.
    • Ability to read, analyzes, and interprets essential job related documents.
    • Ability to calculate and match figures and amounts.
    • Bilingual (English and Spanish)


    Physical requirements


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle or feel objects, ability to use a keyboard, reach with hands and arms; balance; stoop, kneel, crouch; and talk or hear.


    The employee may be required to occasionally lift and/or move up to 15 to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.


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