FUJIFILM

  • Receptionist

    Job Locations US-IL-Hanover Park
    Posted Date 3 weeks ago(10/2/2018 4:54 PM)
    Requisition ID
    2018-3164
    Category
    General Administrative/Clerical
    Company (Portal Searching)
    FUJIFILM Holdings America Corporation
  • Overview

    FUJIFILM Holdings America Corporation is the holding company for North American based FUJIFILM companies operating in 27 states and engaged in the research, development, manufacture, sale and service of FUJIFILM products. The company serves a broad spectrum of industries in the U.S. including medical and life sciences, electronic, chemical, graphic arts, information systems, broadcast, and photography. For more information, please visit www.fujifilmusa.com

     

    The applicant will report to the Sr Regional Facilities Mgr and be responsible for Greeting visitors, answering and correctly transferring phone calls, assisting both internal and external customers, ordering and signing for catered meals and break food, managing the visitors log etc.

    External US

    Responsibilities:

    • Greet employees and visitors alike and assist them with questions or concerns. Maintain professional demeanor and build rapport while directing customers/clients to specific destinations
    • Monitor and operate switchboard, including answering and appropriately directing phone calls
    • Post notices and important information as necessary
    • Perform a variety of clerical duties such as preparing documents, memos, notices and correspondence.
    • General computer work such as data entry and maintaining customer files
    • Maintain front desk organization and neatness of reception area
    • Reserve meeting/conference rooms in gmail calendar as needed
    • Assist Regional Facilities Manager on projects or issues as required
    • Assist mail room as needed
    • Assist Americas Technology Center with meal coordination and catering needs
    • Meet daily with ATC staff to go over daily events and needs. Maintain sign in lists for large groups
    • Manage pass key cards for visitors and maintain pass log. Notify Facility Mgr if cards aren’t returned at appointed time
    • Assist sales personnel and Graphics management with customer needs
    • Maintain petty cash for vending machine issues. Call vendor for machine issues

    Required:

    • High School Diploma and 5+ years as a receptionist or administrative clerical
    • Pleasant phone demeanor, excellent organizational skills and ability to work independently
    • Ability to communicate with employees, vendors and clients in an efficient and professional manner
    • Possess necessary skills/attributes to include excellent communication skills (both verbal and written), working knowledge of Microsoft applications and outstanding customer service
    • Ability to multi task
    • PC skills

    Desired:

    • Switchboard experience
    • Familiarity with the printing process and other technology common to Fujifilm
    • VOIP phone system experience
    • Gmail and Gmail calendars

    FUJIFILM is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration without regard to race, color, national origin, sex, gender identity, sexual orientation, religion, disability, protected veteran status or any other characteristic protected by applicable federal, state or local law.

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