Reports directly to the Marketing and Product Manager and provides creative, marketing and communication support of various marketing projects and requests as they develop. The Marketing Assistant will work closely with Corporate Communications and must have exceptional organizational and communication skills, be very detail oriented, be able to acclimate quickly, multi-task with a variety of projects and communicate effectively with Fujifilm employees, HCP’s, sales partners, and vendors.
Duties and responsibilities
Serve as project coordinator for specified tasks (i.e. tradeshows, clinical courses, sales brochures, and product management and sales requests) as well as coordinate attendance at these events with Sales, Marketing and global counterparts.
Track expenses against budget, provide quarterly review of budget to reflect activities that had not previously been budgeted,
Provide copywriting support for drafting marketing material content, i.e. sales brochures, advertising campaigns, and e-blasts.
Work with Corporate Communications in regards to web content (ensuring content is topical and accurate)
Develop and execute internal or external communications as required for projects.
Produce and distribute internal communications.
Responsible for the routing and maintenance of all Label Review forms for ES.
Work closely with Corporate Communications on select projects: music for videos, power point presentations, and graphics for ad campaigns etc.
Basic graphic design work required for developing certificates, forms, etc. as requested by field personnel and departments within the division.
When necessary, source out new vendors for specific projects.
Assist manager and Trade Show Consultant with trade show needs.
Manage trade show material distribution as needed (portable exhibit, banners, table drapes, promo materials, etc.) collaborate with Trade Show Manager as appropriate.
Request and maintain evaluation reports for all shows attended.
Distribute all show leads to respective contacts via Google docs spreadsheet and Salesforce.com.
Comply with all applicable U.S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements, applicable ISO 13485 standard requirements and all other applicable laws, regulations and standards.
Preparation and administration of Marketing Dept. Purchase Orders.
Administration, fulfillment and reorder of marketing literature inventory.
Administration of the Fujifilm 800# and website inquiries.
All inquiries and leads must be distributed to the appropriate contact for follow-up.
Maintain and update all marketing forms, i.e. Literature Request Form.
Manage internet links and fulfill requests for business cards, scrubs, name badges and shirts from vendor
Work closely with journal publications timetables, Corporate Marketing and creative services to ensure all product ads are submitted on a timely basis.
Monthly update and distribution of company roster.
Maintain subscriptions to journals for Managers.
All of the duties as assigned
Possess a wide degree of creative skills. Ability to think creatively and brainstorm ideas.
Detailed oriented self-motivated and focused. Ability to prioritize work.
Excellent written and communication skills which includes proper use of grammar, spelling and punctuation.
Proficient in Microsoft Word, Excel, PowerPoint, Adobe Photoshop, Internet.
Strong knowledge and understanding of current trends in social media and software apps.
High School or higher degree / certification preferred, with 5+ years’ experience working in a marketing environment.
Ability to read, analyze, and interpret essential job related documents.
Ability to present and speak effectively and professionally to employees of the organization, customers, and vendors.
Ability to calculate and match figures and amounts.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle or feel objects, ability to use a keyboard, reach with hands and arms; balance; stoop, kneel, crouch; and talk or hear.
The employee may be required to occasionally lift and/or move up to 10 to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.