FUJIFILM Electronic Materials, U.S.A., Inc., is a global leader in chemical solutions which enable the semiconductor industry and the digital universe. We have an exciting opportunity at our Mesa, AZ facility for an HR Administrator! This is a temporary, 6-month assignment.

The Role

The HR Assistant/Admin is responsible for providing comprehensive administrative support to the Human Resources department. This role involves handling a variety of tasks related to recruitment, onboarding, offboarding, compliance, and general office support. The HR Assistant/Admin ensures that HR operations run smoothly and efficiently, maintaining organized records and files, processing invoices, and assisting in employee engagement activities. This position requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

FUJIFILM Electronic Materials, U.S.A., Inc. is a wholly owned subsidiary of FUJIFILM Holdings America Corporation. FUJIFILM Electronic Materials, U.S.A., Inc. supplies the world's top semiconductor manufacturers with a broad array of products and services, including chemicals and advanced materials. The company’s broad product portfolio includes high-purity acids/bases, photoresists, thin film formation materials, formulated products, CMP slurries, and polyimides for advanced packaging. The company has six state-of-the-art manufacturing facilities and research labs in the U.S., including Arizona, California, Colorado, Rhode Island, and Texas. For more information, please visit: https://www.fujifilm.com/em-global/en.

FUJIFILM Corporation is a subsidiary of FUJIFILM Holdings Corporation. FUJIFILM Holdings Corporation, headquartered in Tokyo, leverages its depth of knowledge and proprietary core technologies to deliver innovative products and services across the globe through the four key business segments of healthcare, electronics, business innovation, and imaging with over 70,000 employees. Guided and united by our Group Purpose of “giving our world more smiles,” we address social challenges and create a positive impact on society through our products, services, and business operations. Under its medium-term management plan, VISION2030, which ends in FY2030, we aspire to continue our evolution into a company that creates value and smiles for various stakeholders as a collection of global leading businesses and achieve a global revenue of 4 trillion yen (29 billion USD at an exchange rate of 140 JPY/USD). For more information, please visit: www.fujifilmholdings.com. 
 
For further details about our commitment to sustainability and Fujifilm’s Sustainable Value Plan 2030, click here.

Key responsibilities for this role include:

Recruitment Support:

• Conduct initial phone screenings for candidates.
• Schedule and coordinate interviews with candidates and hiring managers.
• Prepare and send offer letters to selected candidates.
• Maintain and update the job requisition log.
• Assist in sourcing candidates through various recruitment channels.

Onboarding:

• Prepare new hire paperwork and ensure all documents are completed and filed correctly.
• Schedule new hire orientations and training sessions.
• Set up new hires in relevant systems/databases as credentials allow.
• Coordinate the setup of workstations and access credentials for new hires.

Offboarding:

• Prepare termination paperwork and ensure all documents are completed and filed correctly.
• Schedule exit interviews with employee and HR Manager.
• Process employee terminations in relevant systems/databases as credentials allow.

Administrative Support:

• Maintain employee files and ensure all records are up to date.
• Run and distribute HR reports as HRIS permissions allow.
• Update and maintain HR spreadsheets and databases.
• Assist with the preparation of HR metrics and reports.
• Ensure electronic files are neat, organized, and easily accessible.

HR Support:

• Respond to general HR inquiries from employees and managers.
• Assist in organizing and scheduling employee events and activities (lunches, annual picnic, etc.).
• Help coordinate employee recognition programs and initiatives.
• Ensure all employee documentation is compliant with legal and company requirements.

General Office Support:

• Assist with administrative tasks such as filing, scanning, and copying documents.
• Manage the HR department's calendar and schedule meetings.
• Order office supplies and manage inventory for the HR department.
• Perform other administrative duties as assigned by the HR Manager or other HR staff.
• Process HR-related invoices, coordinating with Accounts Payable

REQUIREMENTS

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Previous administrative experience required.
• Experience in Human Resources or related field preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in work.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to work well with all levels of staff.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Basic understanding of HR principles and practices.
• Familiarity with employment laws and regulations.
• Knowledge of recruitment processes and techniques.
• Ability to work independently as well as part of a team.
• Ability to learn new systems and software quickly.
• Ability to manage multiple priorities and deadlines.
• Ability to maintain a high level of confidentiality.
• Strong commitment to providing excellent customer service.

ADDITIONAL REQUIREMENTS

• Resilience - Ability to adapt to workplace challenges, maintain professionalism, and manage responsibilities effectively.
• Communication - Capacity to clearly and professionally exchange ideas, interact respectfully with colleagues and customers, and foster positive workplace relationships. 
• Reasoning and decision-making - Ability to analyze information, follow verbal and written instructions, and make logical, sound decisions.
• Comprehension - Capability to understand and complete tasks as assigned and solve problems effectively.
• Organizational skills - Competence in managing multiple priorities, maintaining accuracy, and staying focused despite potential workplace distractions. 

To all agencies: Please, no phone calls or emails to any employee of Fujifilm about this requisition. All resumes submitted by search firms/employment agencies to any employee at Fujifilm via-email, the internet or in any form and/or method will be deemed the sole property of Fujifilm, unless such search firms/employment agencies were engaged by Fujifilm for this requisition and a valid agreement with Fujifilm is in place. In the event a candidate who was submitted outside of the Fujifilm agency engagement process is hired, no fee or payment of any kind will be paid.

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (feus.humanresources@fujifilm.com).