No matter what role you play in FUJIFILM Diosynth Biotechnologies, you are part of a team that is having a profound impact on the lives of countless individuals and families across the globe.  The manufacturing processes that we develop and the medicines that we produce help protect, improve, extend and save lives. We recognize that in order to maximize our impact and ensure the success of our customers and therefore the success of FDB, we need to build a diverse team of individuals that are driven by a passion that we call “Genki.”  Genki is personal, it’s your driving force to learn, grow, strive to do better, and strive to be better knowing that your work truly is positively impacting the lives of countless others around the world.

We are a Contract Development and Manufacturing Organization (“CDMO”) with the sole purpose to support our customers as they deliver on the medicines of today and advance the medicines of the tomorrow. The Commercial Leadership team are critical to the success of FDB and have a wide range of functional responsibilities for the full program lifecycle from prospect identification through program delivery and account management. The role of Commercial leadership Executive Assistant (U.S.) will provide executive support to Chief Business Officer and immediate direct reports located in the US and coordinate such support with the Commercial leadership Executive Assistant (Europe). 

The following roles and location are currently applicable:

United States  

• Chief Business Officer
• Global Vice President, Enterprise Business Planning
• Global Vice President, Marketing & Communications
• Vice President, Global Alliance Management
• Vice President, Program Management (Advanced Therapies)

Europe

• Global Vice President, Commercial Development
• Global Vice President, Strategic Business Development
• Global Vice President, Program Management (Biologics)

The role will include the proactive coordination and support of executive level projects & standard work, scheduling meetings, preparing documents / slides for meetings, managing calendars and expenses for leaders.  This role will need to anticipate the upcoming needs of executives in a growing environment.

Main Activities & Responsibilities

• Support assigned Commercial Leadership Team ("CLT") members through management of individual calendars & schedule coordination – this may include direct coordination with external customers.
• Provide triage of CLT emails (if required).
• Schedule and support travel needs of CLT.
• Provide administrative support for CLT meetings, including agenda, sending reminders, minutes & action logs as necessary.
• Commercial data & database support as necessary
• Support Commercial driven events
• Provides general administrative support to CLT to meet the needs of the team
• Other duties as assigned (including but not limited to expense reports, catering requests etc.)

BACKGROUND REQUIREMENTS

• Significant experience and capability supporting a senior or executive role and operating in a global environment
• Proficient computer skills - Word, Excel and PowerPoint and in-depth knowledge of relevant software such as MS Office
• Experience using Microsoft Outlook and Concur Travel & Expense management an asset
• Knowledge of standard office administrative practices and procedures
• High degree of confidentiality and professionalism needed
• Up to 10% travel required

KEY COMPETENCIES

• Strong organizational and planning skills
• Good written and verbal communication skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Ability to make decisions at the appropriate level
• Adaptable team member
• Great attention to detail and accuracy
• Manage shifting priorities with flexibility and accuracy
• Expected to strictly maintain confidentiality and exhibit discretion and professionalism in all activities
• Can work independently with little or no supervision
• Demonstrates ability to take initiative, anticipate needs, and exercise independent/sound judgment.

To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.