FUJIFILM Healthcare Americas Corporation is a leading innovator in diagnostic and enterprise imaging solutions designed to meet the evolving needs of healthcare across prevention, diagnosis, and treatment. Fujifilm’s medical imaging portfolio includes solutions for digital radiography, mammography, computed tomography, magnetic resonance imaging, ultrasound, endoscopy, and endosurgery. The Synapse® Enterprise Imaging portfolio provides healthcare professionals with the imaging and data access needed to deliver a complete patient record. REiLI®, Fujifilm’s artificial intelligence initiative, combines Fujifilm’s rich image -processing heritage with cutting-edge AI innovations to inspire a new tier of clinical confidence. The In-Vitro Diagnostic portfolio provides the golden standard of molecular based immunoassay technology for liver surveillance, cutting edge clinical diagnostic chemicals for leading laboratories across the country and diagnostic chemicals for OEM white labeling products. The company is headquartered in Lexington, Massachusetts. For more information, please visit healthcaresolutions-us.fujifilm.com.

Job Purpose: This position is intended to be responsible for the office administration. This position will be responsible for office tasks to assure the daily operations have the adequate support to work effectively. The task of office administration will include bookkeeping, logistics, office administrative duties and clerical duties.

The office administrator ensures a professional and organized running of the office and contributes in the growth of the division.

FUJIFILM is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration without regard to race, color, national origin, sex, gender identity, sexual orientation, religion, disability, protected veteran status or any other characteristic protected by applicable federal, state or local law.

Duties and Responsibilities:

• Oversee all office duties such as maintenance, purchase of supplies and stock accordingly.
• Process all office bills, new vendors set up, new PO requests, checks requests, and other A/P duties as needed.
• Oversee office access and employee mailing lists.
• Coordinate and oversee all office mailings and other logistical items.
• Monitor and oversee office environment for appropriate working environment. Coordinate with landlord as needed for adjustments.
• Support on the coordination for local meetings and trainings (booking of hotels, coordinate lunches, prepare material for training and others).
• Professionally administer all incoming calls and ensure phone calls are redirected accordingly.
• Provide additional support to Operations & Marketing department as needed.
• Greet guests in professional and hospitable matter, responsible for monitoring the office entrance.
• Responsible for distribution of memos and notifications as assigned by Management.
• Support Liaison with HLUS and HCUS.
• Responsible to maintain office in accordance to the National Safety Committee and any entries necessary for office issues in the ETQ system.
• Comply with all applicable U.S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements, applicable ISO 13485 standard requirements and all other applicable laws, regulations, and standards.

Qualifications:

• Detailed oriented, self-motivated, and focused.
• Excellent written and communication skills.
• Proficient in Microsoft Word, Excel, PowerPoint, Internet.
• High School or higher degree / certification preferred, with 4+ years’ experience.
• Familiarity with office management and basic accounting principles.
• Ability to prioritize work.
• Ability to read, analyze, and interpret essential job-related documents.
• Ability to calculate and match figures and amounts.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle or feel objects, ability to use a keyboard, reach with hands and arms; balance; stoop, kneel, crouch; and talk or hear.

The employee may be required to occasionally lift and/or move up to 15 to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Travel:

• Occasional (up to 10%) travel may be required based on business need.