Administrative Assistant, IVD

Job Locations US-FL-Miami
Posted Date 5 days ago(12/5/2023 4:29 PM)
Requisition ID
Company (Portal Searching)
FUJIFILM Healthcare America Corporation


FUJIFILM Healthcare Americas Corporation is a leading innovator in diagnostic and enterprise imaging solutions designed to meet the evolving needs of healthcare across prevention, diagnosis, and treatment. Fujifilm’s medical imaging portfolio includes solutions for digital radiography, mammography, computed tomography, magnetic resonance imaging, ultrasound, endoscopy, and endosurgery. The Synapse® Enterprise Imaging portfolio provides healthcare professionals with the imaging and data access needed to deliver a complete patient record. REiLI®, Fujifilm’s artificial intelligence initiative, combines Fujifilm’s rich image -processing heritage with cutting-edge AI innovations to inspire a new tier of clinical confidence. The In-Vitro Diagnostic portfolio provides the golden standard of molecular based immunoassay technology for liver surveillance, cutting edge clinical diagnostic chemicals for leading laboratories across the country and diagnostic chemicals for OEM white labeling products. The company is headquartered in Lexington, Massachusetts. For more information, please visit healthcaresolutions-us.fujifilm.com.

External US

Job Title: Administrative Assistant, IVD


Job purpose


Fujifilm Healthcare Americas Corp. is seeking an IVD Administrative Assistant for their In Vitro Diagnostic business based in Miami, FL. The position involves providing administrative support to Fujifilm's In Vitro Diagnostic solutions and services through the company's dealer, distributor, regional office, and subsidiary channels throughout Spanish-speaking Latin America.


Duties and responsibilities

  • Assists in managing, collecting, and maintaining IVD Technical Documentation for Regulatory purposes.
  • Support in the creation of Spanish/English materials, such as catalog, website and, presentation materials.
  • Translate English materials and check the Spanish translation when outsourcing translation.
  • Assist IVD managers about other marketing related duties if requested.
  • Update the list of IVD Congress in LATAM.
  • Update the list of IVD Distributors contacts.
  • Support the events related to IVD (training, visitor, meeting, congress).
  • Assist with drafting IVD's letters by complying with Latin American countries' applicable statutory standards and regulations for Regulatory purposes.
  • Support the follow-up on the Regulatory Process for registering FUJIFILM IVD products in Latin America.
  • Support notifying distributors of IVD product design, regulatory, or marketing content changes, establishing an effective communication bridge between the distributor and FTYO.
  • Be involved in Distributors, HCUS, and FTYO standard operating procedures and documentation requirements.
  • Support in the report collection from Distributors (PSI, Installation Report, Marking Activity Report, Marketing information).
  • Capture and document Regulatory information to maintain active IVD Latin America Sanitary Registers.
  • Support the budget tracking per each distributor.
  • Purchase Order collection from distributors.
  • Support in the payment collection from distributors.
  • Support logistic issue (ex. pushing OA, Packing List etc.).
  • Performs special projects, tasks, and studies as management may assign.


  • An Associate’s degree in a relevant field, such as biology, medicine, or engineering, is preferred.
  • More than intermediate level fluency in written and verbal Spanish and English.
  • Minimum 3 years of demonstrated experience in customer service or general administration.
  • Work with sense of urgency.
  • Prior experience in the IVD industry would be a plus.
  • Experience working on the Sales and Distribution module of SAP is a plus.
  • Knowledge of Illustrator, Photoshop, Adobe, Adobe Creative Suite, InDesign, Illustrator, Photoshop, Adobe, and Adobe Creative Suite for creating/adjusting some advertising art would be a plus.
  • Intermediate level skills in MS Office suite including Word, Excel, Email, and remote conferencing tools.
  • Demonstrated ability to organize, prioritize work, multi-task, and rigorously follow up on pending issues to completion.
  • Demonstrated ability to work independently but take direction as needed.
  • Advanced problem-solving skills and work in a demanding, fast-paced environment.
  • Demonstrated ability to work in teams and collaborate.
  • Advanced problem-solving skills and work in a demanding, fast-paced environment.
  • Demonstrated ability to work in teams and collaborate.

Physical requirements


The position requires the ability to perform the following physical demands and/or have the listed capabilities.

  • The ability to sit up 75-100% of applicable work time.
  • The ability to use your hands and fingers to feel and manipulate items, including keyboards, up to 100% of applicable work time.
  • The ability to stand, talk, and hear for 75% of applicable work time.
  • The ability to lift and carry up to ten pounds up to 20% of applicable work time.
  • Close Vision: The ability to see clearly at twenty inches or less.


  • Occasional (up to 10%) travel may be required based on business need.


Equal Opportunity Employer

FUJIFILM is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration without regard to race, color, national origin, sex, gender identity, sexual orientation, religion, disability, protected veteran status or any other characteristic protected by applicable federal, state or local law.


In the event that COVID-19  vaccine mandates issued by the federal government, or by state or local government become effective and enforceable, the Company will require that the successful candidate hired for positions covered under relevant government vaccine mandate(s) be fully vaccinated against COVID-19, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.  For all positions, the Company encourages vaccination against COVID-19 and requires that the successful candidate hired be willing to test for the COVID-19 virus periodically and wear a face covering indoors absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.


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