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Payroll Specialist

Payroll Specialist

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Payroll Specialist



We are currently hiring for a Payroll Specialist (internally known as a Payroll Administrator) in our beautiful Valhalla, NY location.  The Payroll Specialist will report to the Payroll Supervisor and be responsible for running Company reports on the ADP Reporting System as requested for tax, finance, HR, and management.  Auditing of assigned Company totals and quickview payrolls prior to final acceptance.  Responsible for 2nd tier customer service requirements.  Responsible for the data entry and maintenance processing of multi-state ADP Enterprise system payroll.  This includes time data collection, audit of payroll, transmission, and verification of receipt of ADP payroll files, customer service, employee verifications, check distribution, and file maintenance.  Backup for payroll processing if required.

External US

Responsibilities include, but are not limited to the following:

Main Responsibilities:

  • Run Company reports as requested for tax, finance, HR, and management.
  • Auditing of assigned Company totals and quickview payrolls prior to final acceptance.
  • Provide 2nd tier customer service to all company management and employees as required.  Respond to requests for payroll information from internal and external sources.
  • Performs training and regular communication/conference calls as assigned by manager


Secondary (Backup) Responsibilities:


  • Approval and verification of employee maintenance changes submitted by employees through the ADP Portal.  These types of changes may include payroll tax changes, emergency contact information, direct deposit applications, and miscellaneous employee information.
  • Enter any applicable employee garnishments, car allowance/car lease data and miscellaneous employee information.
  • Enter or review the paydata changes into the ADP system.   These types of changes include importing eTIME batches, manual adjustments for new hires and terminations, manual miscellaneous time adjustments as needed, enter fringe benefit batch entries, track and report on paid time off, car allowance changes, short term disability, worker’s compensation, bonus and commissions.
  • Process manual checks/voids if required.
  • Transmit and verify the receipt of ADP payroll files as required.
  • Completion of employee verification requests.  Maintain copies and follow up if needed.
  • Maintain payroll files.
  • Year End and W-2 adjustments, i.e., taxable fringe, awards, relocation, 3rd party sick pay.


Required skills:

  • High school education or equivalent.
  • Minimum of five (5) years of related experience required
  • Knowledge of ADP Payroll, Enterprise eTime version 5, and report writing
  • Ability to audit pay registers with attention to detail
  • Ability to work accurately and quickly under operational timeframes
  • Ability to communicate with management and employees in an efficient and professional manner
  • Excellent communication skills (both verbal and written)
  • Working knowledge of Microsoft applications, especially Excel (pivot tables, v-look ups, and file merges)
  • Outstanding customer service


FUJIFILM is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration without regard to race, color, national origin, sex, gender identity, sexual orientation, religion, disability, protected veteran status or any other characteristic protected by applicable federal, state or local law.