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Executive Assistant

Executive Assistant

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General Administrative/Clerical

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Executive Assistant - Bothell, WA


FUJIFILM, SonoSite, Inc . We are an innovative and high performance culture with tremendous opportunities.  People who work here are given the unique opportunity to contribute to the advancement of healthcare throughout the world.  Headquartered in Bothell, WA USA, FUJIFILM SonoSite is represented by a global distribution network in over 100 countries.  Since its inception, FUJIFILM SonoSite’s lightweight, robust products have created and led the point-of-care ultrasound market. From sophisticated urban hospital emergency rooms to clinics in austere, remote villages, FUJIFILM SonoSite systems are used by over 21 medical specialties and provide clinicians around the world with a cost-effective tool for improving patient safety and workflow efficiency. FUJIFILM SonoSite holds a number of prestigious design awards and has in excess of 145 patents.


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Job Summary:


The Executive Assistant is responsible for providing advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices.  The person in this role uses initiative, independent judgment, tact and diplomacy with sensitive, complex, and highly confidential business both inside and outside the company, including shareholders, analysts, investment bankers, reporters, etc.  Utilizes strong written and verbal communication skills, attention to detail and follow through in a high performing, direct communication culture. 


Essential Job Functions:


  • Manage calendar, including appointment scheduling, daily workflow coordination, communication with appropriate personnel.
  • Initiate and draft executive correspondence, speeches, memoranda, reports, etc.
  • Prepare presentations, financial and operational documents. Compile and analyze moderately complex reports
  • Work proactively and take initiative to support the varying needs of the Executive Team.
  • Maintain an organized system of tracking, monitoring and prioritizing tasks and projects.
  • Proactively anticipate and react to: required materials for meetings, priority issues; necessary scheduling changes; and necessary research needs.
  • Schedule and plan for events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
  • Facilitate communication between executives inside and outside the organization. Be a point of contact and resource.  
  • Sort, distribute, prioritize, and monitor executive mail.
  • Coordinate domestic and international travel itineraries and related arrangements.
  • Responsible and accountable for carrying out the requirements of the company’s quality system.


Knowledge and Experience:


  • Associate’s degree or equivalent experience.
  • Previous experience supporting executives is required, with 5+ years experience supporting senior-level executives.
  • Expert level technical skills with Microsoft Office tools, Word, PowerPoint and Excel.
  • Experience with off-site meeting/event planning and coordination.
  • Experience with domestic and international travel coordination.
  • Past experience with dictation equipment a plus.


Skills and Abilities:


  • Ability to multitask and prioritize effectively in a fast paced, high performing environment.
  • Exemplary communication skills both written and verbal.
  • Ability to maintain confidential and proprietary information and data.
  • High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required
  • High energy level
  • High degree of professionalism
  • Ability to work independently, think critically, and exercise delegated decision making.
  • Proactive – anticipates needs and takes action
  • Great organizational skills
  • Can independently manage and coordinate executives schedules
  • Flexible – able to excel in a fast paced environment with changing priorities
  • Ability to lift 25 lbs with or without accommodation



FUJIFILM SonoSite, Incoffers a fantastic compensation package, including benefits, and a 401k program.  Visit us today to learn more about our exciting technologies and how you can make a difference.  To apply and obtain further details regarding key responsibilities and experience requirements, check out our careers page at   www.SonoSite.com/careers.

FUJIFILM SonoSite, Inc.   is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. 

In compliance with the ADA Amendments Act, should you have a disability that requires assistance and / or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 425-951-1200, or via e-mail at ffss-hr@fujifilm.com .   Additionally, the affirmative program/plan is available for review upon formal request by employees and applicants for employment in the Human Resources office during regular office hours.